GDPR Compliance

Last updated: October 26, 2026

Introduction

This document outlines how Khaki-stone complies with the General Data Protection Regulation (GDPR), the European Union's comprehensive data protection framework. While we are based in Australia, we recognize the importance of protecting the privacy rights of all individuals, including those in the European Economic Area.

Data Controller Information

For the purposes of GDPR, the data controller is:

Khaki-stone
Level 14, 320 Pitt Street
Sydney NSW 2000
Australia
Email: [email protected]

Legal Basis for Processing

We process personal data only when we have a valid legal basis under GDPR. Our legal bases include:

• Consent: When you have given clear consent for us to process your personal data for specific purposes
• Contract: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract
• Legal obligation: When we must process your data to comply with legal requirements
• Legitimate interests: When processing is necessary for our legitimate business interests, provided these do not override your fundamental rights and freedoms

Your Rights Under GDPR

If you are located in the European Economic Area, you have the following rights regarding your personal data:

Right to Access

You have the right to request copies of your personal data. We may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

Right to Rectification

You have the right to request correction of any information you believe is inaccurate or completion of information you believe is incomplete.

Right to Erasure

You have the right to request deletion of your personal data under certain conditions, including when:

• The data is no longer necessary for the purpose it was collected
• You withdraw consent and there is no other legal basis for processing
• You object to processing and there are no overriding legitimate grounds
• The data has been unlawfully processed
• Erasure is required to comply with a legal obligation

Right to Restrict Processing

You have the right to request restriction of processing of your personal data under certain conditions, such as when you contest the accuracy of the data or object to processing.

Right to Data Portability

You have the right to request transfer of your data to another organization or directly to you in a structured, commonly used, and machine-readable format, where technically feasible.

Right to Object

You have the right to object to processing of your personal data where we rely on legitimate interests as the legal basis. You also have an absolute right to object to processing for direct marketing purposes.

Rights Related to Automated Decision-Making

You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal effects or similarly significantly affect you. We do not currently engage in automated decision-making of this nature.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the details provided above. We will respond to your request within one month, though this period may be extended by two additional months for complex requests. We will inform you of any such extension within the initial one-month period.

You will not have to pay a fee to exercise your rights. However, we may charge a reasonable fee or refuse to comply with your request if it is clearly unfounded, repetitive, or excessive.

Data Protection Principles

We adhere to the following GDPR data protection principles:

• Lawfulness, fairness, and transparency: We process data lawfully, fairly, and in a transparent manner
• Purpose limitation: We collect data for specified, explicit, and legitimate purposes only
• Data minimization: We collect only data that is adequate, relevant, and limited to what is necessary
• Accuracy: We take reasonable steps to ensure personal data is accurate and kept up to date
• Storage limitation: We retain data only as long as necessary for the purposes collected
• Integrity and confidentiality: We process data in a manner that ensures appropriate security
• Accountability: We are responsible for and can demonstrate compliance with these principles

International Data Transfers

When we transfer personal data from the European Economic Area to countries outside the EEA, we ensure appropriate safeguards are in place, such as:

• Standard contractual clauses approved by the European Commission
• Adequacy decisions by the European Commission
• Binding corporate rules where applicable

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify you without undue delay. We will also report the breach to the relevant supervisory authority within 72 hours of becoming aware of it, unless the breach is unlikely to result in a risk to individuals.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Retention periods vary depending on the type of data and the purpose of processing.

Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with a supervisory authority in the EU member state of your habitual residence, place of work, or place of the alleged infringement. We would appreciate the opportunity to address your concerns before you approach a supervisory authority, so please contact us first.

Contact for GDPR Matters

For questions, concerns, or requests related to GDPR and data protection, please contact:

Data Protection Officer
Khaki-stone
Level 14, 320 Pitt Street
Sydney NSW 2000
Australia
Email: [email protected]